Even though you might be able to run your mailroom without the help of any fancy equipment, you should be aware that a lot of the jobs in your mailroom can be automated with the help of the right equipment. With a folder inserter, you can automate these important mailroom jobs and get them done much more quickly.
1. Stuffing
First of all, folder inserters are actually designed to stuff envelopes and folders. If you're going to be sending out the same promotional letter to a lot of customers, for example, you can use your folder inserter to put each letter in a different envelope for you. Since doing the work of stuffing envelopes and folders with documents can be very time-consuming and repetitive, having a machine that can do that work for you will help you make working in the mailroom a whole lot more pleasant. Plus, it will help you get your envelopes stuffed a lot more quickly, particularly if you choose a folder inserter that works at a faster speed.
2. Folding
Folding documents that need to be stuffed in envelopes or folders—or folding the envelopes themselves—can also be done with many folder inserters. These machines generally have settings that can be set to your own specifications, depending on the size and type of fold that you need to have done.
3. Sealing
Lastly, your folder inserter can help with sealing up your envelopes. You will not have to worry about licking the envelopes yourself or using a sponge. Even though these old-fashioned methods can work, you can save a lot of time and get a lot more envelopes sealed in less time by using a machine that is designed for this type of job.
As you can see, various jobs in your mailroom can be automated with the help of just one machine. Folder inserters are commonly used in mailrooms all over the country and are used both in small businesses and much larger mailrooms. If you start shopping for a folder inserter, you can find one that is right for your mailroom. Once you make this purchase, getting things done in your mailroom should require a lot less manpower and work. Plus, you can start getting mail out to your customers and others a lot more quickly. You might even start looking for other pieces of equipment that you can purchase to improve your mailroom after you see the benefits of a folder inserter.